Artificial intelligence employment policy

IP

The policy governing the use of generative artificial intelligence (GenAI) in the preparation of scientific manuscripts is strictly guided by the Committee on Publication Ethics (COPE) position statement on authorship and AI tools, and by the Heredia Declaration (2024). Both frameworks regulate the use of AI tools throughout the research process as well as the criteria for authorship attribution in manuscripts submitted to the journal.

Official reference links:

The following ethical premises must be known, accepted, and explicitly declared by authors at the time of submission.

1. Authorship Criteria and Scientific Integrity

In accordance with the COPE and Heredia Declaration frameworks, authorship entails the capacity to assume legal, ethical, and scientific responsibility for the manuscript—a condition no AI tool can fulfill.

  • Prohibition of co-authorship: generative AI tools may not be listed as authors or co-authors on any manuscript submitted to IPSUMTEC.
  • Full accountability: human authors bear sole responsibility for the accuracy, precision, originality, and plagiarism-free status of their work. Any erroneous, biased, or fabricated data introduced by an AI tool (hallucination) will be considered a serious breach of the author's scientific ethics.

2. Permitted Threshold and Acceptable Use (Up to 10%)

IPSUMTEC recognizes the value of these technologies for linguistic equity and editorial efficiency. Accordingly, an estimated maximum threshold of 10% GenAI assistance is permitted across the manuscript's total text, subject to the following conditions:

  • Permitted use (technical assistance): AI may be used exclusively to support style editing, language translation, grammatical refinement, or improvements to textual fluency.
  • Prohibited use (substantive content generation): the use of AI to draft core sections of the manuscript (discussion of results, conclusions, or hypothesis formulation) is strictly prohibited. AI must not replace the critical thinking or intellectual interpretation of the researchers.
  • Data and figures: the use of GenAI for generating graphs, tables, or figures must be evaluated with the utmost rigor. Authors must ensure that the tools used do not alter, simulate, or fabricate genuine empirical data.

3. Mandatory Transparency Disclosure

The use of any generative AI tool—whether for text or graphical elements—must be mandatorily and transparently disclosed by authors at the time of submission.

Authors must include a section at the end of the manuscript, before the references, titled Declaration of Artificial Intelligence Use, specifying:

  1. The name and version of the tool used (e.g., ChatGPT-4, Claude 3.5).
  2. The specific purpose of its use (e.g., "Tool X was used exclusively for grammatical review and translation of the abstract").
  3. An explicit statement confirming that use did not exceed the 10% structural-assistance threshold and did not affect the originality of the ideas presented.

4. Editorial Verification Process

IPSUMTEC conducts a comprehensive originality assessment of all submitted articles.

  • Evidence-based approach: aware of the technical limitations and false-positive rates of currently available AI-detection software, the journal will not reject any article based solely or automatically on the percentage reported by an AI detector.
  • Editorial audit: if originality-detection tools or the peer review committee identify anomalous patterns or indications of content generation exceeding the permitted 10%, a clarification process will be initiated. Authors will be contacted to share their working records or explain the drafting methods used, ensuring due process at all times before issuing a rejection decision.

Last updated: July 30, 2026. This policy may be updated in accordance with new technological practices or institutional requirements.